Data protection policy

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1. Name and contact details of the data controller or processor and data protection officer

This data protection policy applies to the collection of data by:

FORUM GmbH Wirtschaftsprüfungsgesellschaft

Brienner St. 55 . 80333 München . Germany

Email:

Phone: +49 (0)89 1711320

Fax: +49 (0)89 17113211

Internet: www.forumwpg.de

– here in after referred to as the “Firm” –

The Firm’s data protection officer is Trapp Legal & Compliance GmbH, which is legally represented by its managing director, Mr Ernst-Richard Trapp, lawyer, who can be contacted at the above address, Attn Mr Ernst-Richard Trapp, or at the following:

Mr Ernst-Richard Trapp

Trapp Legal & Compliance GmbH

Doktorbaeurinweg 14, 82041 Deisenhofen, Germany

Email:

Phone: +49 (0)178 6699911

2. Collection and storage of personal data and the means and purpose of its use

a) When visiting our Firm’s Website

When you visit our website www.forumwpg.de, information is automatically sent to our website’s server by the browser on your device. This information is temporarily stored in a log file. The following information is thereby collected without any action on your part and is stored until it is automatically deleted:

IP address of the requesting computer (your device);
Date and time of access;
Name and URL of the retrieved file;
The website from which access is made (referrer URL);
The browser used and, where appropriate, the operating system of your computer; and
Name of your access provider.

The above data is processed by our Firm for the following purposes:

Ensuring a smooth connection to the website;
Ensuring comfortable use of our website;
Evaluation of system security and stability; and
Other administrative purposes.

The legal basis for data processing is Art. 6(1)(f) of the European “Datenschutz-Grundverordnung – DSGVO” (hereinafter referred to as General Data Protection Regulation – “GDPR”). Our Firm has a legitimate interest in collecting data for the above mentioned purposes. We never use the data collected for the purpose of drawing conclusions about you personally. In addition, we use cookies and analysis tools when you visit our website. You can find further information about this below under paragraph 4 of this data protection policy.

b) Using email addresses listed on our Website

For all types of questions, our Firm offers you the option of contacting us via one of the email addresses listed on the website. When utilising this option, you cannot suppress your sender identifier. This is so that we know from whom the question originates and can reply to it. You can voluntarily provide further information to our Firm. Data will be processed for the purpose of contacting us in accordance with Art. 6(1)(a) GDPR on the basis of your voluntary consent.

The personal data collected by us on receipt of your email will be manually deleted after your request has been dealt with, unless you consent to the storage of your above-mentioned data by our Firm for a longer period of time by a separate declaration.

3. Information disclosure

Your personal data will not be transmitted to third parties for purposes other than those listed below. We will only disclose your personal data to third persons if:

You have given your express consent under Art. 6(1)(a) GDPR;
The disclosure under Art. 6(1)(f) GDPR is necessary in order to establish, exercise or defend legal claims and there is no reason to believe that you have an overriding interest worthy of protection in the non-disclosure of your data;
Disclosure is necessary for compliance with a legal obligation in accordance with Art. 6(1)(c) GDPR; or
It is permitted by law and it is necessary for the performance of our contract with you in accordance with Art. 6(1)(b) GDPR.

4. Cookies and Analysis Tools

a) General information regarding Cookies

We use cookies on our Firm’s website. These are small files that your browser automatically creates and that do not cause any damage to your device (laptop, tablet, smartphone or similar), and in particular they do not contain any viruses, Trojans or other malicious software.

Information is stored in the cookie that results in a connection with the specific device used in each case. However, this does not mean that we automatically become aware of your identity.

Specifically, we use cookies to statistically record the use of our website and to evaluate the use of our online content for the purposes of its optimisation. These cookies enable us to automatically recognise when you return to our website, so that we know you have already been there. The cookies used by our Firm are from Google Analytics (further information in this regard is contained below in paragraph b) of this data protection policy).

The cookies used by our Firm are automatically deleted after a defined period of time in each case.

The data processed by the cookies is required for the above-mentioned purposes in order to safeguard the legitimate interests of our Firm under Art. 6(1)(f) GDPR.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created. However, if you fully deactivate all cookies then you may not able to use all the functions of our Firm’s website.

b) Analysis Tool: Google Analytics

We use the analysis tool “Google Analytics” for the purposes of designing our Firm’s website on a needs basis and its continuous optimisation. This is a web analysis service of Google Inc. (https://www.google.de/intl/de/about/), 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”).

In this context, user profiles are created with pseudonyms and cookies are used (see paragraph a) of this data protection policy). It is not possible to work out your identify from this information. The information generated by the cookie regarding your use of our website such as

Browser type/version;
Operating system used;
Referrer URL (the website visited beforehand);
The host name of the accessing computer (IP address);
Time of the server request;

is transferred to a Google server in the USA and is stored there. The information is used to evaluate the use of our website, to compile reports on the website activities and to provide further services associated with the use of the website and the internet for market research purposes and designing our Firm’s website on a needs basis. This information may also be transferred to third parties if necessary, where required by law or where third parties process your data on our behalf. Under no circumstances will your IP address be merged with other data from Google. The IP addresses are anonymised so that an assignment is not possible (IP masking).

You can prevent the installation of cookies by selecting the appropriate settings on your browser. However, we would like to note that in this case not all functions of our Firm’s website can be used to their full extent.

In addition, you can prevent the collection of data generated by the cookie and related to your use of our website (inc. your IP address) and the processing of this data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de). As an alternative to a browser add-on, particularly for browsers on mobile devices, you can also prevent the collection of data by Google Analytics by clicking on this link. An opt-out cookie will be installed, which will prevent the future collection of your data when visiting our Firm’s website. The opt-out cookie only applies for this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you will have to install the opt-out cookie again.

Further information regarding data protection in connection with Google Analytics can be found in Google Analytics Help on the following website:

https://support.google.com/analytics/answer/6004245?hl=de

5. Your rights as a person affected by data processing

If our Firm processes your personal information, you are a data subject as that term is used in the GDPR. As a data subject you have the right with respect to our Firm:

To withdraw your consent to our Firm at any time, in accordance with Art. 7(3) of the GDPR. As a result, we will no longer be allowed to continue processing data based on this consent in the future;
To obtain information regarding your personal data processed by our Firm in accordance with Art. 15 GDPR. In particular you can obtain information regarding
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipient to whom the personal data has been or will be disclosed;
- the envisaged period for which the personal data will be stored;
- the existence of the right to rectification or erasure of personal data concerning you;
- the existence of the right to restrict the processing by our Firm or to object to such processing;
- the right to lodge a complaint with a supervisory authority;
- the source of your personal data, if our Firm has not collected it from you personally; and
- the existence of automated decision-making, including profiling and, where appropriate, meaningful information as to the logic involved and the significance and envisaged consequences of such processing.

Under Art. 16 GDPR, the right to obtain without undue delay the rectification or completion of your personal data stored by our Firm, if and to the extent that it is inaccurate or incomplete;
Under Art. 17 GDPR, the right to obtain the erasure of your personal data stored by our Firm, unless the data processing is necessary for the exercise of the right to freedom of expression and information, to comply with a legal obligation, for reasons of public interest or for the establishment, exercise or defend legal claims;
Under Art. 18 GDPR, to obtain the restriction of the processing of your personal data if one of the following applies,
- if you contest the accuracy of the data;
- if the processing is unlawful and you oppose the deletion of the data;
- our Firm no longer needs the data for the processing purposes described above, but you require the data for the establishment, exercise or defend legal claims; or:
- you have objected to the processing under Art. 21 GDPR.

Under Art. 20 GDPR, to receive your personal data that you have made available to us in a structured, commonly used and machine-readable format or the right to transmit those date to a controller other than our Firm; and:
Under Art. 77 GDPR, to lodge a complaint with a supervisory authority. Generally, you can contact the supervisory authority of your usual place of residence or place of work or where our Firm is located.

6. Right to object

If your personal data is processed on the basis of the legitimate interests of our Firm under Art. 6(1)(f) GDPR, you have the right to object to the processing of your personal data under Art. 21 GDPR on grounds relating to your particular situation.

If you would like to exercise your right to object, simply send an email to our Firm at:

7. Data security

When you visit our website, we use the common SSL (Secure Socket Layer) technology with the highest level of encryption that is supported by your browser. Generally this is a 256-bit encryption. If your browser does not support a 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether a particular page of our website has been transmitted in encrypted form, as there would be a closed key or lock symbol in the lower status bar of your browser.

Otherwise, we also use suitable technical and organisational security measures to protect your data from accidental or intentional manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures are continuuously improved in accordance with technological developments.

8. Currency and changes to this data protection policy

This data protection policy is currently valid and was last updated in May 2018.

It may be necessary to change this data protection policy due to further development of our website or because of changes to the legal or official requirements.